AGU Publications: Improvements for Authors and Readers

AGU has introduced several new features aimed at simplifying and improving the submission of papers to AGU journals. Enhanced PDF and HTML formats and new journal home pages developed with our publishing partner, Wiley, will also provide improvements for readers. In previous issues of Eos, we provided broader overviews of AGU publications, including the transition to Wiley and open access (Eos, 94(30), 264–266, doi:10.1002/ 2013EO300009; Eos, 94(39), 345, doi:10.1002/ 2013EO390006).

We have made several improvements to GEMS, AGU’s submission system for journals and Eos, and have simplified the author instructions, and Wiley has continued to improve the production process. The main new features include the following:

Rapid online publication. Wiley continues to improve times for posting the official online published version of papers, which includes the fully functional HTML version. Papers are now becoming available within 3 weeks of acceptance for most Geophysical Research Letters papers and within about 4 weeks for all other journals. These times are considerably faster than those for many other Earth and space science journals. Accepted versions of papers are available online with a predictable DOI based on the GEMS identifier within a few days.

Easier submission. Coauthors can now be entered in one list delineated by commas or semicolons, rather than through separate tabbed fields where all information is entered by the corresponding author. GEMS will use the list to match authors. Submission also requires only a single combined Word or PDF file that includes text and captions with figures and tables. For those authors who are able to upload a Word file, we will create a file with linkable references for reviewers and editors and validate references. We are working on extending this to LaTeX submissions. Reliable identification. We have incorporated ORCID (Open Researcher and Contributor ID; see http:// orcid .org) into the author profiles in GEMS and will carry the identifiers through to publication. These facilitate unique identification of authors and can provide many benefits to authors, readers, editors, and reviewers. We will help authors and reviewers register with ORCID through GEMS. AGU also uses FundRef, which uniquely identifies funding agencies worldwide (http://www.crossref .org/fundref/), to collect grant information. Simplified page length calculations. AGU is simplifying formulas to provide reliable length determinations at submission. These will apply to all journals but not to Eos. Current excess length fees are based on actual published pages. As a result, authors could only roughly estimate the actual length before acceptance and receipt of galley proofs. For new submissions and papers accepted after 1 December 2013, AGU will calculate length based on the number of words in the abstract, body text, and captions of a paper, plus the number of figures and tables. This will allow the length to be determined at submission and revision stages accurately and easily. The word count for journals will not apply to references, acknowledgments, text in tables, or author lists and affiliations. Excess costs will be based on a count of “publishing units” (PU) where: PU = #words/500 + #figures + #tables The standard length limit will be 25 units for most journal articles and 12 units for GRL papers. This is equivalent to the current allowed lengths. Tables and figures should be at most one full page; larger tables are best presented as Excel or .csv files in a supplement. Excesses will be billed at $125 per PU (equivalent to the current charge of approximately $250 per page). Allowance will be made for papers currently at revision so that authors will incur no additional costs. Better online functionality. A new PDF layout will be used for all published journal articles beginning in January. The new PDF will be optimized for online reading and include hyperlinks to references via their DOIs, the full-text journal article, any supplemental materials, and more. Wiley also currently offers the ReadCube version of the PDF, which adds several enhancements to the flat PDF, including live reference links and integrated supporting information. When users combine the Web Reader with the ReadCube Desktop Applications (available for free), users can manage and annotate documents from any publisher and receive personalized article recommendations.

This month, AGU journals will also have new home pages and a new streamlined view of HTML articles, which will feature a responsive design optimizing reading on devices of all screen sizes. Additional developments to the new journal home pages will continue over the coming months. The iPad apps for AGU journals, available through the Apple App Store, provide read-anywhere capability once they are synced to an institutional or member subscription.

Web of Science indexing. Thomson- Reuters has been delayed in indexing AGU content into the Web of Science through the summer because they were waiting for the final issue compilation (versus daily Web publishing) to be completed and were indexing content manually. The workflow was causing indexing delays of up to several months. As of early October, Thomson moved to an electronic XML-based workflow. As a result, content has begun to be indexed more quickly, and papers in most of the published issues should be included soon. AGU and Wiley are performing audits to be sure that all journal content has been included. If you find papers that are not indexed, please let us know. We are also working separately to expand coverage of books in their book index.

AGU publishing staff and many editors will be at the Fall Meeting, including at the various section and focus group meetings. We look forward to hearing from you if you see us there, or you can reach us via our new email address, publications@agu.org. We are excited about these new developments and thank the AGU publishing staff and Wiley for making them available to the Earth and space science community.